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Full and detailed company and store opening plan template

Ngày đăng: 07/03/2022

Are you looking for the grand opening plan template detail? In the following article, AIT Group will share the most detailed company and store opening event plan template that you can refer to. At the same time, you will also know the items that need to be prepared for the opening ceremony through the following article. Let’s follow along now!

1. Checklist of items to prepare for the opening ceremony

To ensure the ceremony opening ceremony The event took place successfully, businesses need to make a checklist of items to prepare for the event, including:

Opening event time and location.
Purpose and requirements on the scale, budget, audience, number of guests and media image of the event.
Items about the event’s facilities such as sound, light, tables and chairs, stage, podium, opening ribbon cutter, decoration equipment, …
Event staff includes MC, PG welcoming guests, organizers, lion and dragon dance team, singers, dancers, filming, taking photos of the event, etc.
Materials for guests attending the opening ceremony such as leaflets, product samples, videos introducing products and services of the company.
Publications that need to be designed for the opening ceremony include invitations, banners, stage backdrops, standees, flyers, etc.

You need to make a checklist of things to prepare for the store opening ceremony (Artwork)

2. Detailed opening plan template

2.1 Location, time and scale of the event

The first thing you need to do in planning your grand opening is to determine the location, time and scale of the event. Businesses often choose to hold opening events at stores, companies, etc. to easily prepare and execute the items that have been created on the checklist.

Many businesses hold opening ceremonies right in front of the store (Artwork)

2.2 Theme, the concept for the event

The opening event has a unique and different theme and concept that will impress the guests. Therefore, businesses need to determine the theme for the event to highlight their brands and products. The theme of the event is often associated with the company culture, the products and services that the business is doing.

2.3 Program script

The program script plays a very important role in the opening events. A complete and detailed opening script will help the organizers better monitor and manage the entire program. Thanks to that, the event will take place successfully and well. The script should be built creatively, assigned specific work to the departments and implemented according to the expected timeline. Items in the grand opening scenario will include:

PG welcomes guests.
The MC informed the guests to settle down.
Content of the cultural program.
Overview of the business: history of formation, brand, products, …
MC introduced delegates and guests. A representative of the company’s leadership gave the opening speech of the program.
The opening ribbon-cutting ceremony and lion dance performance.
Performing arts and organizing lucky draw games.
Guests experience the company’s products or services.
Closing the program, businesses and guests take souvenir photos.
Guide guests to leave.

It is necessary to develop a detailed opening ceremony script to easily monitor activities (Artwork)

2.4 Contingency plan

In order for the event to be organized professionally, businesses need to predict possible risks to build specific contingency plans. The common risks when organizing the opening ceremony are power outages, technical problems, weather effects, etc. Besides, the company also needs to assign a monitoring department to detect and correct problems in time.

Enterprises need to anticipate possible risks to plan for timely handling (Artwork)

2.5 Communication for the event

In order to communicate effectively for the event, businesses need to have a specific plan and time for each job. The communication plan should be implemented in the following 3 phases:

Before the event: Businesses can communicate through their website, fan page, distribute leaflets, standees… about the event date, guests to attend, and incentive programs.
During the event: The company can invite KOLs to check in to the event or Livestream on social networks to attract the attention of the public.
After the event: At this stage, businesses can post-event highlight videos on websites, social networks and thank you notes to delegates, guests, customers…

You should invite KOLs to check in during the opening ceremony to communicate for the store (Artwork)

2.6 Preparing for the opening ceremony

The worshipping ceremony is an indispensable ritual in the event Grand opening shop, company. Businesses need to prepare offerings on the altar depending on economic conditions. In addition, you also need to prepare a vow to pray for peace, luck and show the sincerity of the business owner to the gods and ancestors.

2.7 Opening event

The human resources team will rely on the script to prepare for the assigned tasks at the event. Supervisors need to always grasp the situation, motivate staff and strictly control the progress of work to bring a grand and professional opening event.

Businesses need to monitor activities during the store opening event (Artwork)

3. Notes when organizing the opening ceremony

Here are some points that businesses need to keep in mind when organizing a store opening ceremony:

Choose a good date and time to hold the opening ceremony: You should choose a date and time to hold the opening ceremony in accordance with the business owner’s destiny so that future business will be convenient. In addition, when choosing the opening date and time, you should also note the following factors:
- Do not choose bad days of the month.
- Choosing the opening date does not conflict with the business owner’s destiny.
- Choose days with many Dai Cat stars and avoid days with many Hung stars.
- Avoid choosing Black Dao day and should choose the Zodiac date and time.
Preparing the offering tray: The opening offering tray will include:
- Offering flowers: Two commonly used flowers are yellow chrysanthemum – symbolizing good fortune and gerbera – bringing money and luck to business.
- Five-fruit tray: The five-fruit tray of different regions will have differences. In the North, the five-fruit tray will include banana, custard apple, grapefruit, orange, tangerine, persimmon, pear, pomegranate, peach. In the South, the five-fruit tray includes bridge, coconut, papaya, and mango.
- Set of three slugs: The set of three slugs representing earth, water and heaven includes: 3 seeds of duck, 1 boiled, steamed crab or shrimp and 1 piece of boiled bacon.
- Some other offerings such as: 3 cups of clean water, 3 cups of tea, 3 plates of sticky rice, 2 large candles, votive items, etc.

You should choose the store opening date and time in accordance with the business owner’s destiny for smooth business (Illustration image)

AIT Group is one of the leading advertising companies in Vietnam with more than 25 years of experience. Our business is confident to provide the best quality opening ceremony and inauguration services according to each customer’s needs. Please visit the website aitvietnam.com to learn more about this service of AIT!

The above is the most complete and detailed grand opening plan template or company AIT Group would like to introduce to you. If you would like to find out more information about our event services, please contact the information below. Our consulting team will support you wholeheartedly!

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