How to organize a great company birthday event
How to organize a birthday event for a business is something that makes many people wonder. The following article of AIT Group will help you learn about the process and how to organize a business birthday event. Let’s see it now!
1. Brainstorm ideas for a birthday event program
1.1 Organize birthday events at home
A large hall is an ideal place for a business birthday event. Holding a birthday party in the hall can reduce some of the weather risks. The hall space also gives the birthday event a luxurious and classy space. A restaurant is also an affordable option for a business birthday event as guests can conveniently dine during the party.
Corporate birthday event in the hall (Artwork)
1.2 Organize an outdoor birthday event
The idea of organizing an outdoor business birthday program is a very interesting idea for those who want an open space in harmony with nature. However, with this idea, the organizer needs to make sure the weather is favourable
Outdoor business birthday event (Artwork)
so that there are no incidents while the party is taking place.
2. Planning a corporate birthday event
If a business birthday event wants to go perfectly, a well-planned plan is indispensable. So, before starting to prepare for a business birthday event, you need to have a clear and detailed plan. The following steps should be included in the plan:
2.1 Make a guest list
The guest list helps you to calculate the number of guests and estimate the seats at the birthday party. In particular, you need to classify guests to arrange seats appropriately.
Making a guest list is an important step in organizing a business birthday party (Artwork)
2.2 Determining the time and place of the birthday party
The time to organize the birthday program for your business should consider the time frame from 8 pm to 10 pm on weekends. Because on the evening of the weekend, guests will have time to participate and ensure full attendance.
Choosing the right birthday event venue to make the party more perfect (Artwork)
The venue for the birthday event will be decided based on the space you want to hold. If you choose an indoor space, the party hall at the hotel or restaurant is a place to consider. If you choose an outdoor event organization Then you can celebrate your birthday by the beach or in the garden space.
Note: You should choose a place that is easily accessible to guests so as not to annoy guests and delay the party.
2.3 Determine the theme of the party
Determining the theme of the party is an indispensable step when planning a business birthday program. Themes help you convey the ideas that the business wants to convey and at the same time show the professionalism of the organizers.
2.4 Building activities in the party
During the birthday event, you can organize entertainment activities such as music, games, lucky draws, activities to introduce new products and services of the business, giving gratitude gifts to guests…
The event to celebrate the 10th anniversary of Piaggio’s presence in Vietnam by AIT Group
2.5 Plan the party’s menu
You can organize buffet-style dining or serve dishes at the table. However, before making a menu, you need to consult the preferences, age, work … of the guests to make sure the dishes are to the taste of the guests.
The menu of a business birthday party needs to be selected carefully (Artwork)
2.6 Budgeting
For accurate budgeting, you should categorize each item such as equipment fee, location fee, staff fee, food fee, etc. In addition, you also need to add an estimated cost. Normally, the cost incurred will account for 10-15% of the total cost.
3. Process of organizing the company birthday program
When organizing a birthday event for your company, you need to have a specific process to prepare for the event in the most complete way. Here is the process of organizing a birthday program that you can refer to:
- Step 1 – Prepare for the event
At this step, what you need to do is decorate the event space, decorate the stage, check the light and sound equipment and test the program.
- Step 2 – Welcoming guests
Reception at the gate welcomes guests and points to the entrance to the event venue. At the reception inside, the receptionist receives gifts from guests and guides them to their seats.
- Step 3 – Organize the event
To open a birthday event, the organizers can arrange an opening performance, followed by a speech by a business representative about the reason for the event. This was followed by a birthday celebration and opening party. Finally, you can organize matchmaking games, sweepstakes and gift giving.
- Step 4 – Closing
The business representative expressed his gratitude to the guests and announced the closing. You can also invite customers to stay to take pictures.
- Step 5: Clean up
Cleaning and sanitizing the birthday program area and handing over the premises.
Make a detailed plan so that the business birthday party brings good emotions to the guests
4. Reputable and professional birthday event organizer for businesses
Currently, there are many units specializing in organizing events for businesses which include birthday events which are often held in the form of the anniversary of the establishment of the business. AIT Group is an advertising and communication company with strengths in organizing events for large and small businesses across the country. With more than 20 years of development in the field of advertising – event organization, AIT Group confidently commits to bring you the most professional and classy birthday event.
Prestigious and professional business birthday party organizer – AIT Vietnam
You can completely trust AIT Group because here are:
- The creative team always has new and breakthrough ideas
- Decoration, sound, and lighting equipment are all provided by the unit
- A team of highly skilled and professional consultants and technicians
- The unit is always dedicated to helping and consulting customers at all times
- Design and construction packages according to the needs and opinions of customers
Contact information
- Address: 5th floor – AIT Group Building, 109 Tran Quoc Hoan, Dich Vong, Cau Giay, Hanoi
- Factory: Kim Chung, Hoai Duc, Hanoi
- Website: https://aitvietnam.com/
- Email: aitbuilding@aitvietnam.com
- Hotline: 0983 027 448 – 0913 318 464
Here is how and how to organize a birthday event that we have compiled. Hope the above article can help you organize a favourable business birthday event! If you need help from a professional event organizer, please contact us AIT Vietnam via hotline 0913 318 464 – 0983 027 448!
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