How to organizing teambuilding unique successful with only 12 steps
Are you looking to learn the process of organizing teambuilding for your company? Do you want to build a unique and impressive team-building program? Soon, AIT Group will send you how to successfully organize teambuilding with just 12 steps. Let’s follow along!
1. What is the business purpose of organizing teambuilding?
Teambuilding is a program organized to connect the human spirit in the company. Besides, organizing teambuilding will bring back extremely effective benefits such as:
- Team building, increase team spirit: Usually, businesses will choose the form of teambuilding and teambuilding tourism. These forms will connect people closer together, increasing cohesion in a collective.
- Building a spirit of solidarity: Team building always has games and situations that encourage people to cooperate and support each other. Therefore, participants will tend to care about each other more, unite to overcome challenges to complete the goal. This is also a way for businesses to convey the role of solidarity to their employees
- Discovering new talents: Organizing team building is not only to unite the morale of the company’s personnel but also a way for the leadership to find new factors. Through games, employees will have the opportunity to show their leadership, teamwork, and intelligence. In particular, this is also a playground for individuals to show off their talents and “hidden” forte
- Increase adaptability: Teambuilding programs always appear unexpected and interesting elements. Therefore, this will be an opportunity for players to increase their ability to adapt and respond most effectively.
- Help members understand each other: “Working together, playing together” is one of the fastest ways to help employees understand and get close to each other. Activities in teambuilding are often fun and comfortable. That will help bring people closer together, bond more, and remove the previous animosity.
Teambuilding helps people get closer together
2. Forms of organizing team building events
The organization of team building can take place in many different forms. Enterprises can consider budget conditions and purposes to choose the appropriate form of teambuilding implementation. Here are some of the most impressive forms of team building events that you can apply:
2.1 Teambuilding indoors (indoor)
Indoor team building, also known as indoor team building, is a popular form today. Companies will often organize teambuilding right in the office, the hall comes with challenges, fun games, or mini-games. This form is both effective and very cost-effective.
Indoor teambuilding program
2.2 Teambuilding outdoor (outdoor)
The form of outdoor teambuilding is also known as outdoor team building. With this organization, businesses will often choose locations such as beaches, resorts, resorts, and parks. Teambuilding outdoor is often organized in conjunction with occasions such as year-end, company birthday or Gala…
Outdoor teambuilding program
2.3 Teambuilding training
Teambuilding training is an event to train personnel in the company combined with the discipline element of the military environment. In particular, this form not only helps employees have the opportunity to exercise, but they can also hone more life skills and survival skills when needed.
Organize teambuilding training
2.4 Teambuilding tourism
After a tiring working time, dedication to the job, a teambuilding trip will be the reward that the employees look forward to the most. This is also a popular form of team building event, widely applied today. Here, businesses can organize team games that stimulate teamwork and creativity. This will bring unforgettable experiences to the hearts of players.
Organizing team building tours
3. 12 steps to plan a standard teambuilding organization
3.1 Determining the purpose of organizing the program
When developing an idea for any event, you also need to have a specific purpose for that event. For the organization of teambuilding, the main purpose will be to connect, increase the spirit of human solidarity in the company. Determining the exact purpose of teambuilding will make the plan implementation a lot easier.
Organizing team building to help connect emotions
3.2 Choose the time to organize
Time is an extremely important factor, in determining the success of the team-building program. The company needed at least a month to plan the event before it took place. Normally, organizing teambuilding on weekends or New Year’s holidays, the service packages will often be more expensive than weekdays. Therefore, the company should have a plan to consider accordingly.
Choose the right time to organize teambuilding
3.3 Teambuilding venue
the teambuilding organization plan, it is impossible not to mention the choice of location. Here are the Top places to organize team building programs in Hanoi with quality and reasonable prices for your reference:
- Parks: Thong Nhat Park, Yen So Park,…
- Stadium: Bach Khoa Stadium, My Dinh Stadium
- Resort resorts: Thao Vien resort, Hoang Long resort,…
- Restaurants, event centers: Loc Vung restaurant, Cung Xuan wedding, and convention center
- IOGT Teamwork Training Area, Green Pine Forest Paint Shooting Area
Team building venue in Hanoi
3.4 Number of participants
Determining the audience to participate in team building is a very necessary step for the program to take place successfully. The characteristics of teambuilding event participants include gender, age, job… From there, businesses will determine the form of organization as well as the way of the most suitable games and challenges…
Determine the number of participants
3.5 Budgeting for team-building organization
For any program, big or small, budgeting is one of the first steps that need to be taken. Normally, the estimated cost for a teambuilding program will include: Total cost for the event, what is the available budget? Is there a funding source?
Budgeting for teambuilding program
You should make a detailed list of the items needed in the program, including fixed costs (transportation, venue rental …) and estimated costs (meals, entertainment). . From there, it will be more convenient for you to edit and add or subtract following the company’s available budget.
3.6 Come up with an idea to organize the program
3.6.1 Choose the program’s theme and slogan
The impressive and attractive Teambuilding program will be greatly influenced by the theme and slogan. Themes and slogans are often based on the purpose and desire of the event.
Teambuilding theme
For an attractive teambuilding slogan, you can change the words in the sentence, create a “trend” to attract, or use English if appropriate. Here are some sample themes and slogans you can refer to:
- Teambuilding kick-off slogan
- Teambuilding solidarity slogan
- Bad, funny teambuilding slogan
- Teambuilding slogan in English
3.6.2 Choosing the concept of organizing team building
The second factor that must be mentioned when planning a team-building idea is to choose a concept. Here are some of the most popular concept ideas for team building events you should refer to:
- T organizes teambuilding with the theme of Improvement as Money comes
- Teambuilding themed Beyond Limits
- Teambuilding ideas with the theme Are fast or are late
- The idea of organizing according to the military concept
Impressive concept for teambuilding
3.7 Develop detailed teambuilding organization scenario
To build a successful and well-organized teambuilding plan, you need to make a detailed program outline. Normally, the teambuilding game scenario will include 5 game stations as follows:
- Warm-up: As the name suggests, “warm-up” is the opening game for the team-building game series. In this part, players will be able to participate in interactive games, get to know each other such as swaying to the music, following the command of the game administrator,…
- Breaking the ice: This part of the game mainly aims to connect, interact, and break the “ice” between everyone in the team. From there, it helps to increase closeness and exchange more
- Overcoming obstacles: After finishing the first 2 games, players will enter the real race. Overcoming obstacles requires you to have endurance and full support. Overcoming this game, your camaraderie and teamwork will be greatly improved.
- Speed up: In this game, the spirit of unity and teamwork will be enhanced above all. In addition, the game administrators and organizers should also try to cheer and encourage the players to do their best so that they try to achieve maximum results.
- To the finish line: This is the game that ends the series of teambuilding games. Reaching the destination is also the meaningful message that the organization wants to send to the heavens. At the same time, through this game, the spirit of solidarity and team strength will be most clearly revealed.
Finishing game in teambuilding
3.8 Design and print publications for the program
After the script has been approved, you need to prepare for the design and printing step of the program. Publications are usually: background, banner, team flag…
Impressive banner in teambuilding
3.9 Media preparation, service booking
Media and accompanying services will be a companion factor during the teambuilding process. This is not only an opportunity for employees to keep memorable moments when working together but also to promote and convey the company’s cultural message.
Flycam taking pictures in the teambuilding program
The organizers should prepare a full range of media tools such as camcorders, photography, fly cams. Besides, you also need to book restaurant, hotel, event MC services if necessary.
3.10 Make plans to avoid risks
With any program, some risks and situations arise. Therefore, the organizers need to pay attention to plans to avoid and respond to possible risks. Some risks may be encountered when playing teambuilding such as inexperienced personnel, bad weather, player safety, unsecured media devices…
Effects of weather on teambuilding activities
3.11 Operation and organization of teambuilding
When the script and preparation steps have been carefully completed, the organizers will proceed to operate the teambuilding organization plan. Here are the key factors that will make your teambuilding process more successful:
- Leader: This must be someone agile, has an observant mind. Because the leader not only accompanies the teams playing in teambuilding games but also has to observe the whole program.
- The person who spreads the fire: In the organizing committee, the person who spreads the fire is the soul and driving force of teambuilding. Therefore, if you take on this role, please play hard and encourage team members to bond a lot!
- Rescuers: Any program can face risks and unexpected situations. Therefore, the role of the rescuer will be to be ready to step in when there is any risk.
Activities taking place in the team building program
3.12 Summary and evaluation
After the teambuilding program ends, the organizers will need to evaluate and summarize the event that took place. From there you will recognize the good and bad points of the program. At the same time, please combine with staff’s opinions to learn from the experience of organizing the next program.
4. Sample team-building organization plan
4.1 Basic team building program organization plan
A team-building program will have many different ways of organizing and implementing depending on the time, purpose, and budget of the business. With our experience, AIT Group will send you the most popular and impressive outdoor teambuilding event plan template:
- Opening part: Gathering and introducing the program
- Warm-up: Warm-up and team-up
- Take pictures, check-in
- Main content: Play teambuilding
- Summary and evaluation
Games in teambuilding
4.2 Team building tour organization plan
The idea of teambuilding tourism is currently the most popular form of tourism combined with games. So what is the plan to organize a teambuilding tourism event? Please refer to the following!
Organize teambuilding Ha Long 2 days 1 night
- Day 1: Hanoi – Ha Long
- 7:00: Departure to Ha Long.
- 9h30: The group arrives in Ha Long and moves to Sun World Ha Long Park.
- 12h00: The group has a lunch break.
- 13h30: Arrive at the hotel to check-in.
- 15h00: Move to Bai Chay beach
- 1530 – 17h00: Join the team building program
- 19h00: Return to the hotel and participate in the Gala program.
- Day 2: Ha Long, visit Quang Ninh museum, Hanoi
- 8:00: Breakfast and checkout at the hotel.
- 9h00: Move to Quang Ninh museum to visit.
- 11h00: Go to Ha Long market to buy special gifts.
- 12h00: Arrive at the restaurant for lunch and rest.
- 13h30: End the tour and return to Hanoi.
Planning to organize a teambuilding tour
5. Event organization, team building company in Hanoi package – AIT Group
With more than 25 years of establishment and development, AIT Group is proud and committed to being the leading company providing professional event organization and teambuilding services in Vietnam. We have a lot of experience in organizing events for many large enterprises in Vietnam and internationally such as Microsoft, Honda, Piaggio… Therefore, you can completely trust our event organization service…
Honda helmet donation event organized by AIT Group
When using AIT Group’s package of teambuilding services in Hanoi, you will receive benefits such as:
- Be consulted, provide event organization services at a suitable cost
- AIT Group has a full staff to make the most detailed, creative, and optimal proposal for customers
- We can apply state-of-the-art technology, virtual reality, and event capabilities across the country.
- Rent full equipment, props, sound, light for events at the best price in the market
Contact Information:
- Address: 5th Floor – AIT Group Building, 109 Tran Quoc Hoan, Dich Vong, Cau Giay, Hanoi
- Factory: Kim Chung, Hoai Duc, Hanoi
- Website: https://aitvietnam.com/
- Email: aitbuilding@aitvietnam.com
- Hotline: 0983 027 448 – 0913 318 464
Above is the process of organizing teambuilding successful, unique teambuilding with only 12 steps that we have synthesized. If you have any questions or need advice on teambuilding services in particular and events in general, please quickly contact AIT Advertising Company via hotline 0983 027 448 – 0913 318 464!
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